Job Description

Overview

We are seeking a highly organized, proactive Event Marketing Coordinator to help plan, execute and track Meriplexs national and regional event strategy. This role supports demand-generation events, ranging from trade shows and conferences to executive dinners, webinars, and regional/local company events.

The ideal candidate is equal parts project manager and creative thinkersomeone who can juggle logistics, maintain vendor relationships, coordinate internal teams, and ensure every event drives measurable ROI. You thrive on checklists, timeline, and spreadsheetsbut also understand the power of brand differentiation, customer experience, and sales alignment.

Responsibilities

• Plan, manage, and coordinate all event types, including industry tradeshows, webinars, client dinners, regional roundtables, and sales-driven regional/local events.
• Work closely with sales and marketing leadership to define event strategy by territory, vertical or solution focus.
• Own end-to-end logistics, including venue/vendor management, budgets, registration, shipping, signage, swag, and post-event follow up
• Coordinate event sequence needs in Hubspot, including invites, reminders, and post-even nurture
• Manage event calendar and timeline, working across departments to avoid conflicts and ensure strategic prioritization
• Collaborate with graphic design and content teams to produce event assets: signage, decks, landing pages, one-pagers, and social posts
• Partner with field and channel marketing for co-branded events, vendor sponsorships, and joint GTM initiatives
• Track pipeline and lead attribution for all events using Hubspot, generating regular performance reports
• Maintain inventory of marketing swag and booth collateral, and ensure quality is consistent across events
• Serve as on-site lead for key events, managing set-up, lead capture, and coordination with speakers and partners
• Contribute to event ROI analysis and post-mortems with key insights and recommendations for improvement

Education and Experience Requirements

• Bachelors degree in marketing, communications, business, or a related field.
• 3+ years of experience in event marketing, field marketing, or corporate event planning (B2B preferred)
• Familiarity with Hubspot CRM and basic CRM/event reporting workflows
• Proven experience managing logistics and planning events across multiple regions

Knowledge, Skills, and Abilities

• Excellent project management and organizational skills with strong attention to detail
• Strong written and verbal communication skills, especially for working cross-functionally
• Ability to manage multiple events simultaneously, often across different stages of execution
• Familiarity with event platforms (I.e. On24, Hubspot) and marketing automation tools
• Understanding of event ROI and experience in tracking attribution and lead outcomes
• Creative problem solver with a bias toward action and ownership
• Willingness to travel for events and occasionally support early mornings or evening functions
• A team player who thrives in a fast-paced, results-driven environment

Physical Demands

Sedentary Work Exerts up to 70 pounds of force daily, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Meriplex Communications and Meriplex Solutions are Equal Employment Opportunity Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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