Job Description

Executive Assistant to CEO – Global Investment Firm

Location: Boston/Hybrid

Salary $110k - $130K + Bonus, Generous PTO, 401K Match

We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support the CEO. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key.

We’re seeking a polished, proactive, and resourceful Executive Assistant with 8+ years of experience in C-level support, ideally within financial services or consulting. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events, while also assisting with marketing and creative initiatives.

Key Responsibilities

• Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
• Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Exercise discretion in committing the executives’ time and evaluating needs
• Arrange complex travel (domestic and international)
• Prepare, reconcile and submit expense reports
• Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
• Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate
• Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
• Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
• Work collaboratively with others across multiple business lines and geographies
• Support for Board meetings logistics

Ideal Candidate Will Have

• 8+ years of Executive Assistant experience supporting senior executives
• A collaborative, energetic, and service-oriented mindset
• Bachelor's Degree (required)
• Exceptional verbal and written communication skills
• Outstanding attention to detail and organizational abilities
• Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience a plus

Compensation & Benefits

• $110K - $130K salary based on experience
• Generous annual performance bonus
• 401(k) with match
• Robust PTO package
• Full medical, dental, and vision coverage
• Exposure to top-tier executives and a dynamic, high-performance team culture

To Apply

Please submit your resume directly via LinkedIn or reach out to hryan@incendia.com

#LI-HR1

#ZR

Job Tags

Similar Jobs