Job Description

The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!

We will be the point of contact between you and Her First 100K during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.

Her First $100K is a financial education company and media platform on a mission to get more money into women’s hands. Through our top-rated podcast, New York Times bestselling book, online memberships, and a global community of over 5 million, we help close the gender wealth gap by building women’s net worth and self-worth.

As a remote-first company, we’re a diverse, creative, and values-driven team. Our mission is to build women’s self-worth through financial education and community.

We’re looking for a sharp, tenacious, and emotionally intelligent Executive Assistant to serve as the right-hand to the CEO. This is far more than a traditional admin role — it’s a high-impact, cross-functional position that blends executive support with operations, communications, and strategic initiative management. You’ll be the eyes and ears across the business, ensuring the CEO is informed and prepared, so she can focus on what matters most.

The right candidate is a natural prioritizer with sound judgment—someone who knows what to drop when there’s too much on the list, and why. You’re proactive, relationship-oriented, and unafraid to take the lead, whether you’re coordinating with media, managing partner communications, or tightening up internal systems. Above all, you make things easier—not just by doing the job well, but by anticipating what’s needed before it’s asked.

This role is a full-time, W-2 position that will begin with a 90-day probationary period to ensure a mutual fit. Although the role is remote, due to the nature of the position, the candidate must be a resident of Washington state and may be required to meet in person in Seattle, Washington, as the job requires.

What you will do:

Executive & Calendar Support

• Manage the CEO's calendar with attention to priorities, prep, and conflicts
• Coordinate internal & external meetings (briefing docs, notes, attachments, agendas, follow-ups)
• Lead travel booking with full itinerary development (flights, hotels, meals, etc.)
• Maintain confidentiality while navigating high-volume, high-urgency requests

Operations & Admin Oversight

• Draft internal and external communications, team memos, and correspondence
• File receipts, invoices, and important documents across Finance, HR, and Legal
• Track event and travel budgets; process reimbursements and payments
• Support with tax documentation, onboarding/offboarding, SOP builds, and account maintenance
• Maintain and update systems and SOPs specific to the Office of the CEO, ensuring smooth setup, documentation, and workflows.

Visibility, Media & Brand Support

• Own and maintain the public relations pipeline, including generating pitch angles, correspondence with press and follow-ups
• Liaise with PR teams and media contacts for interviews, events, and speaking engagements
• Prepare briefing documents, one-sheets, outlines, and appearances
• Maintain and update media kits and visibility assets
• Support gifting, correspondence, and other brand-aligned touchpoints

Event & Culture Coordination

• Coordinating with the COO, execute tasks for internal team events (coworking days, retreats, Lunch & Learns, etc.)
• Liaise with vendors for photography, catering, AV, and venue logistics

What we will expect:

• Seattle-based or local to the area. Must be available for in-person work in Seattle, WA to support 1:1 co-working with executives, manage administrative tasks (mail, filing, printing, signatures), and attend key meetings. While most in-person work is scheduled in advance, some tasks may require flexibility and real-time responsiveness. (Currently one day/ week required downtown Seattle in person).
• Understands and embodies the Her First $100K brand. You should be fluent in our voice, tone, and values—and able to represent us with professionalism, warmth, and integrity.
• Knows how to manage and protect an executive’s time . You’re not just a gatekeeper—you’re a strategist when it comes to energy management and scheduling.
• Willing and able to travel. This may include joining the CEO for interviews, meetings, or events, and participating in company offsites or retreats.
• Detail-obsessed and follow-through focused . You don’t miss the small things, and you always follow up.
• Proactive and intuitive. You anticipate needs before they’re spoken and solve problems before they become blockers.
• Can manage competing priorities with confidence . You know how to evaluate what matters most, especially when everything feels urgent.
• Collaborative, not siloed. While we are a remote-first company, this role is highly engaged and cross-functional. You should enjoy working across teams, contributing to shared goals, and communicating clearly to move things forward.

What you will bring:

• Proven experience supporting C-level executives in fast-paced, high-performing environments
• Excellent written and verbal communication skills, with strong emotional intelligence
• Deep sense of humility, discretion, and a commitment to high standards
• Ability to understand the goals of multiple stakeholders and align your work accordingly
• Fluency in key platforms, including Google Workspace, ClickUp, AirTable, Slack, and Calendly
• Comfort working within CRM systems and project management tools
• A strong pulse on team dynamics and a knack for facilitating culture-building moments
• Bonus: Experience in marketing, media, PR, or early-stage/startup operations

What we will bring:

• Annual salary of $70,000.00 - $75,000.00 DOE.
• Health insurance, retirement planning,
• 26 days paid off for Quarterly Breaks,
• unlimited paid leave (vacation, health, bereavement, jury, menstrual), 4 months paid parental leave, 11 paid federal holidays, and home equipment stipend.
• Membership to Stock Market School and The $100K Club
• Access to HFK tools and products
• Team development and social activities
• Direct mentorship from Tori and other team members
• A leadership team that's 100% women

Additional Information:

1. Type of hire: This is a full-time, salaried, exempt position, that will begin with a 90-day probationary period to ensure mutual fit. While the role is mostly remote, due to the nature of the position, the candidate needs to be a resident of Washington state and will be required to meet for in-person work (currenly one day/week in person). Other candidates, consultants, and placement agency candidates will not be considered.
2. Disclosures: In performing duties, candidates may be required to lift and move up to 20lbs, walk up to 1 mile, and drive within 25 miles of Seattle, WA, and surrounding areas.
3. Application Requirements: All applicants will be reviewed through HFK’s job application submission. Direct submissions via email, website contact form, or DMs to HFK team members will not be reviewed separately.
4. Candidate Requirements: Applicants must have US work authorization, must be able to travel into Seattle, WA, for “on-site” work, as needed, and be willing to travel within 25 miles of Seattle, WA, and surrounding areas.

At Her First $100K, we’re committed to building a team that reflects a wide range of backgrounds, identities, and perspectives. We foster a safe, inclusive, and harassment-free environment where every team member feels respected and supported to do meaningful work. Diversity and belonging aren’t just values — they’re essential to how we thrive and grow together.

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